Important Notice

1. Birth Registration of Children eligible for Indian nationality

1. For a child born in the UK to be registered as an Indian citizen, the application is to be madeonline. For detailed information, applicants are requested to visit the website of Ministry of Home Affairs at web link: http://indiancitizenshiponline.nic.in

2. After filling-in the application online, the hard copy (printout) of the online application needs to be signed by both the parents and needs to be submitted at the Consulate General of India, Edinburgh if the applicant (s) reside within the consular jurisdiction of CGI, Edinburgh (i.e. entire Scotland area) along with prescribed original documents, a set of self-attested photocopies and fee. For this service, applicants have to apply in Person only (Please note that application for passport for the child can also be submitted along with the registration of birth at the same appointment).

3. Procedure for submitting online application:

i. Go to Ministry of Home Affairs website at: http://indiancitizenshiponline.nic.in/ic_form_public.aspx

ii. The applicant after accessing the above mentioned website shall select the option "Registration of birth of a minor child at an Indian Consulate under Section 4(1) of the Citizenship Act, 1955"

iii. Click 'Apply Online' button to fill up the form.

iv. Each online application form is meant for one applicant only. Separate application has to be filed for each applicant.

v. The online form should be filled in Block/Capital letters.

vi. Furnish information exactly in the manner asked for in the forms, especially the names, address and date of birth as per entries in the documents.

vii. Applicants are required to verify the application details before submitting the online application.

viii. Once the online application form is submitted by the applicant, further modifications are not allowed. Hence applicants are requested to check and validate the details before submitting the online application form.

ix. After submission, the online application form is saved and a MHA File number will be generated automatically which will appear on the screen as an acknowledgement.x. The applicants are advised to keep the MHA File Number for further correspondence and online status tracking.

xi. Applicants have to upload the prescribed supporting documents and then click the Print application tab from the main menu.

xii. After printing the filled up online application form, the applicant has to enter his/her MHA File Number as an identity to access the submitted application. A PDF application form shall be displayed with an option of pasting applicant's recent passport size photograph. Recent passport size photograph of the applicant is to be affixed on each form in the prescribed space. Photograph to be affixed on the application should be of square shape of size 35*35 mm (with 80% coverage by face). It should have light colour background (not white) without border with front view of the child's head and shoulders showing the full face in the middle of the photograph. It should not be stapled and should not have any signature. Photographs that do not conform to these standards will be rejected and may cause a delay in processing the applications.

xiii. The applicant shall take the print out of the application submitted. Parents are required to put their Signatures at the designated signature box.

* A person who has not attained the age of 18 years is considered as minor. Parents/legal guardians of the child must sign in the column prescribed for them in the form.

4. After submission of the application online, the hard copy of the online application form along with supporting documents (as listed below) in original and a set of self attested copies of the original documents need to be submitted at the Consulate General of India, Edinburgh. The original documents shall be returned to the applicant immediately after verification. Part II of the online application form contains a declaration form. On the basis of information filled up in Part I, system itself generates Part II.The parent whose name appears in Part II of the online application form is required to submit the application in person at the Consulate General of India, Edinburgh and sign the declaration (in Part II of the online application form) before the Consular Officer at the Consulate General of India.

Documents to be annexed with duly completed online application form:

i. Declaration Form duly filled in and signed by the parents (for Declaration Form, please click here)

ii. Passport of both the parents:

• In case of Indian Passport Holders: Valid passport in original of both parents and self-attested copies of first two and last two pages of the passport and the page(s) containing passport officer's observation (s) (if any).

• In case one of the Parents holds Foreign Passport: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.

iii. Full version Birth Certificate(i.e. certified copy of an entry Pursuant to the Births and Deaths Registration Act 1953, which contains name of the child and names of the parents) of the child issued by the competent UK authorities.

iv. Certificate of Indian citizenship of parent (s) if either of the parents has acquired Indian citizenship by registration/naturalization.

v. Marriage Certificate of the parents.

vi. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or Driving Licence or lease deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be provided.

vii. Visa Status: Copy of passport page/UK Residence Permit Card showing the visa status should be enclosed

viii. In case one of the parents holds British nationality, then a letter from the British Home Office stating that the child has not acquired British nationality would be required to be submitted. The letter from the British Home Office can be obtained from the Immigration & Nationality Directorate, Nationality Enquiry Team, P.O. No.306, Liverpool L69 2UX. The application form and relevant information is available at the web link: www.ukba.homeoffice.gov.uk/sitecontent/../nationality/form_nq.pdf

If either of the parents holds a foreign nationality other than British, then a letter/ certificate from the concerned Embassy/High Commission/Consulate of that country in the UK stating that the child has not acquired nationality of his/her parent would be required to be submitted.

5. If the application is made within one year of birth of child as per above-mentioned process and subject to fulfilment of the eligibility criteria as per Ministry of Home Affairs guidelines, the Consulate General of India shall register the birth of the child as an Indian citizen and issue the Birth Registration Certificate. In cases, where applications are made after one year of birth of child, the process is same. However, in such cases, a notarised affidavit or an affidavit executed before the Consular Officer of the Consulate General of India from the parents stating the reason (s) for not registering the birth of the child at the Consulate General of India within one year of birth of the child is also required to be submitted. In such cases, applications will be forwarded to Ministry of Home Affairs for their approval. Thereafter, on receipt of approval of Ministry of Home Affairs, the Consulate General of India will register the birth of the child and issue the Birth Registration Certificate.

6. Fee would be £16.00 (£16.00+ £02.00 Consular Surcharge) (payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh") for registration of a birth when application is made within one year of the birth of the child.Fee would be £ 36.00 when such an application is made after one year of the birth of the child. This fee of £36 would be collected in two parts.

The exact amount of fee is to be tendered as there is no facility for change at the Consulate.

7. Processing Time: Normally, 7-8 Working Days, if the application is made within one year of birth of child. In cases, where the application is made after one year of birth of child, no definite time frame can be given as the application is forwarded to Ministry of Home Affairs for their approval and on receipt of approval of Ministry of Home Affairs, the Consulate General of India will register the birth of the child as an Indian citizen.

Please Note:

I. Name of the father and the mother entered in the Birth Certificate of the child should match with the names appearing in their passports. In case of any discrepancy/some difference in names, an observation in this regard is required to be made from the concerned Birth Registrar's office.

II. The documents (as specified in Para 4& 5 above and as applicable in individual cases) are mandatory requirements. The applicant (s) may be advised to submit some more documents, after scrutiny of the application and documents on case to case basis.

III. Applicants are advised to check that all fields in the online application form are filled in and prescribed documents are uploaded in conformity with instructions contained in the website of Ministry of Home Affairs at web link: http://indiancitizenshiponline.nic.in. In case any deficiency is noticed by the Consulate General of India in online application form and uploading of documents, the applicants would be required to fill up new application form rectifying the deficiency and submit the same at the Consular Section of the Consulate General of India.

2. Attestation of Power of Attorney (PoA)/Affidavit (s) relating to Civil Matters

Please note that for attestation of the PoA/Affidavit(s) relating to civil matters, applicants are required to visit the Consulate General of India in person and have to sign the PoA/Affidavit in the presence of the Consular Officer. PoA/Affidavit(s) relating to civil matters are attested by the Consulate General of India only if these are to be produced before authorities in INDIA. PoA/Affidavit(s) can be executed either on a plain paper or a stamp paper as per the applicant's requirement or as advised by the applicant's lawyer. An applicant is required to furnish information exactly in the manner, especially the name and signature, as in the passport. Applicant's signature must match with the signature on his/her passport.

Requirements:

1. Miscellaneous Service Application form duly filled in and signed by the applicant (Please click for Miscellaneous Application Form)

a. In case of Indian Passport Holders: Valid passport in original and self-attested copies of first two and last two pages of the passport along with the page(s) containing passport officer's observation(s), if any.

b. In case of Other Passport Holders: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder. Foreign Passport holders (without OCI) are required to get their PoA document duly notarized before presenting it for attestation at the Consulate General of India, Edinburgh.

2. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or Driving Licence or Lease Deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be provided.

3. Visa Status: Self-attested copy of passport page/UK Residence Permit Card showing the visa status should be enclosed.

4. Two Identical recent coloured passport size photographs.

5. Power of Attorney/Affidavit Document: Power of Attorney (PoA)/Affidavit needs to be signed by the applicant(s) in the presence of the Consular Officer. In the case of PoA, it needs to be witnessed by two UK based individuals (British or Indian) with their names, addresses and valid passport particulars (passport number, date of issue and place of issue) clearly mentioned in the PoA duly typed (Hand written is not accepted). The witnesses to the PoA holder need to sign the PoA in the presence of the Consular Officer at the Consulate. The witnesses should not be amongst the beneficiaries. The witnesses need to produce their original passport, UK visa status and address proof (originals and copies) at the time of signing before the Consular Officer. Self-attested copies of passport pages containing personal particulars of the witnesses, Visa and address need to be submitted along with the PoA. If the witnesses cannot come in person, the PoA needs to be notarised before submission to the Consulate General along with notarised copies of passport details and address proofs of the witnesses (Main page and address proof, in case of British Nationals and the first, last page of the passport along with the Visa status and address proof, in case of Indian Nationals) need to be submitted. The applicant/executant is also required to affix one passport size photograph on the last page of the PoA near the place of his/her signature. Applicants should make sure the PoA is complete in all respect before submission on the appointment day. Incomplete applications will not be accepted. In the case of Affidavit(s), witnesses are not required. Only the applicant needs to present himself/herself before the Consular Officer and sign the Affidavit(s) before the Consular Officer.

Power of Attorney for Court cases pending in India: Applicants have to provide a copy of Court cases pending against them.

6. Fee: £18.00 (£16.00+£2.00 Consular Surcharge, Payable by cash only) (payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh". (Please note that the fee is for each signature and stamp of the Consular Officer). The exact amount of fee is to be tendered as there is no facility for change at the Consulate
7. Processing Time: Normally Same Day (Delivery between 4:30pm-5pm) /Next Working Day. In case of long distance applicants if the documents are required to be returned by post, a self addressed special delivery royal mail A4 size stamped envelope should be provided by the applicant.

Note: The above are the general mandatory requirements. The applicant may be advised to submit additional documents, after scrutiny of the application and documents at the Consular Section, on case to case basis.

3. Attestation of Power of Attorney (PoA)/Affidavit (s) relating to propertly / Financial matters

Please note that for attestation of the PoA/Affidavit(s) relating to Property/Financial matters, applicants are required to visit the Consulate General of India in person and have to sign the PoA/Affidavit (s) before the Consular Officer. PoA/Affidavit(s) relating to civil matters are attested by the Consulate General of India only if these are to be produced before authorities in INDIA. PoA/Affidavit(s) can be executed either on a plain paper or stamp paper as per the applicant's requirement or as advised by the applicant's lawyer. Furnish information exactly in the manner especially the names and signature as per entries in the passport. Applicant's signature must match with the signature as given in his/her passport.

Requirements:

i. Miscellaneous Application form duly filled in and signed by the applicant (Please click here for Miscellaneous Application Form)

a. In case of Indian Passport Holders: Valid passport in original and self-attested copies of first two and last two pages of the passport and the page (s) containing passport officer's observation (s) (if any).

ii. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or Driving Licence or Lease Deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be provided.

iii. Visa Status: Self-attested copy of passport page/UK Residence Permit Card showing the visa status should be enclosed.

iv. Two recent coloured passport size photographs.

v. Power of Attorney/Affidavit Document: Power of Attorney (PoA)/Affidavit needs to be signed by the applicant(s) in the presence of the Consular Officer. In the case of PoA, it needs to be witnessed by two UK based individuals (British or Indian) with their names, addresses and valid passport particulars (passport number, date of issue and place of issue) clearly mentioned in the PoA duly typed (Hand written is not accepted). The witnesses to the PoA holder need to sign the PoA in the presence of the Consular Officer at the Consulate. The witnesses should not be amongst the beneficiaries. The witnesses need to produce their original passport, UK visa status and address proof (originals and copies) at the time of signing before the Consular Officer. Self-attested copies of passport pages containing personal particulars of the witnesses, Visa and address need to be submitted along with the PoA. If the witnesses cannot come in person, the PoA needs to be notarised before submission to the Consulate General along with notarised copies of passport details and address proofs of the witnesses (Main page and address proof, in case of British Nationals and the first, last page of the passport along with the Visa status and address proof, in case of Indian Nationals) need to be submitted. The applicant/executant is also required to affix one passport size photograph on the last page of the PoA near the place of his/her signature. Applicants should make sure the PoA is complete in all respect before submission on the appointment day. Incomplete applications will not be accepted. In the case of Affidavit(s), witnesses are not required. Only the applicant needs to present himself/herself before the Consular Officer and sign the Affidavit(s) before the Consular Officer.

vi. Fee: £18.00 (£16.00+ £2.00 Consular Surcharge) (payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh" (Please note that the fee is for each signature and stamp of the Consular Officer). The exact amount of fee is to be tendered as there is no facility for change at the Consulate.

vii. Processing Time: Normally Same Day /Next Working Day. The documents are returned by post. The applicant is required to submit a self addressed Royal Mail special delivery envelope, paid upto 500 grams for this service.

Note: The above are the general mandatory requirements. The applicant may be advised to submit some more documents, after scrutiny of the application and documents at the Consular Section, on case to case basis.

4. Sworn Affidavit for issuance of passport to a minor child residing in India

This Affidavit is required to be submitted at the concerned Passport Office in India when either of the parents/both parents is/are applying for his/her/ their child's passport in India and the other parent/both parents is/are in the United Kingdom. Through this Affidavit, the parent(s) in the United Kingdom certifies/certify that he/she/they has/ have no objection for a passport being issued to his/her/ their minor child in India. For this service, applicants have to apply in Person only.

Requirements:

i. Miscellaneous Application Form duly filled in and signed by the applicant (Please click here for Miscellaneous Application Form)

ii. Sworn Affidavit in prescribed format Click here to download the prescribed form duly filled in by the parent(s) living in the United Kingdom. The Sworn Affidavit needs to be signed by the parent(s) before the Consular Office.

b. In case of Other Passport Holders: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.

iii. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or Driving Licence or Lease Deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be enclosed.

iv. Visa Status: Copy of passport page/UK Residence Permit Card showing the visa status should be enclosed.

v. Two recent coloured passport size photographs.

vi. Fee: £10.00 (£8.00+ £2.00 Consular Surcharge) (payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh").. The exact amount of fee is to be tendered as there is no facility for change at the Consulate.

5. Life Certificate for Pension Purpose or for any Other Purpose

An individual who needs a Life Certificate for the purpose of drawing pension in India (or if an individual is required to produce Life Certificate before authorities in India for any other purpose) may apply for this service. For this service, applicants have to apply in Person only.

Requirements:

i. Miscellaneous Application Form duly filled in and signed by the applicant (Please click here for Miscellaneous Application Form)

b. In case of Other Passport Holders: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.

ii. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (Landline telephone bill/Electricity bill/Gas bill/water bill) or Driving License or Lease deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be provided. If these are not available, a notarized affidavit from the applicant's relative(s) stating that the applicant is residing with him/ her/ them and the proof of address of the applicant's relative (s) should be provided.

iii. Visa Status: Copy of passport page/UK Residence Permit Card of the applicant showing the visa status should be enclosed.

iv. Original Pension Book plus a photocopy should be provided (if the Life Certificate is required for pension purpose).

v. Two recent coloured passport size photographs.

vi. Fee: For pension purpose - Gratis (Only £2.00 will be charged on account of Consular Surcharge). For other than pension purpose, the fee is £18.00 (£16.00+ £2.00 Consular Surcharge). Fee is payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh".

Note: The applicant needs to appear in person and sign before the Consular Officer. The exact amount of fee is to be tendered as there is no facility for change at the Consulate.

6. Execution of Will/ Gift Deed

For this service, applicants have to apply in Person only. Please note that for execution of a Will/Gift Deed, the applicant has to visit the Consulate General of India in person and has to sign the Will/Gift Deed before the Consular Officer. A Will/Gift Deed can be executed at the Consulate General of India only if the same is to be produced in INDIA.

Requirements:

i. Miscellaneous Application form duly filled in and signed by the applicant (Please click here for Miscellaneous Application Form).

b. In case of Other Passport Holders: Valid passport in original and self-attested copies of the passport pages containing personal particulars of the passport holder.

ii. Proof of Residence: Any of the following self-attested documents viz. copy of utility bill (landline telephone bill/electricity bill/gas bill/water bill) or Driving Licence or Lease deed (of residence) etc. where the applicant's UK address is clearly mentioned, should be provided.

iii. Visa Status: Self-attested copy of passport page/UK Residence Permit Card showing the visa status should be enclosed.

iv. Two recent coloured passport size photographs.

v. Will/Gift Deed Document: The Will/Gift Deed needs to be signed by the applicant before the Consular Officer. In addition, the Will/Gift Deed needs to be witnessed by two UK based individuals with their names, addresses and valid passport particulars (passport no., date of issue and place of issue) clearly mentioned in the Will/ Gift Deed. The witnesses to the Will/Gift Deed need to sign the Will/Gift Deed before the Consular Officer and they should not be amongst the beneficiaries of the Will/Gift Deed. The two UK based individuals need to produce their original passports at the time of signing before the Consular Officer and self-attested copies of their passport pages containing personal particulars need to be submitted along with the Will/Gift Deed. If the witnesses cannot come in person, notarised copies of their passports containing their signatures need to be submitted. The applicant/executant is also required to affix one passport size photograph on the last page of the Will/Gift Deed near the place of his/her signature and then make a photocopy of the Will/Gift Deed document for retention by the Consulate.

vi. Fee: £18.00 (£16.00+ £2.00 Consular Surcharge) Payable either in cash or through crossed postal order drawn in favour of "Consulate General of India, Edinburgh". Please note that the fee is for each signature and stamp of the Consular Officer).The exact amount of fee is to be tendered as there is no facility for change at the Consulate.

7. Certificate for Transporting Dead Body to India

If the next of kin/relative(s) or a family member(s) of the deceased wish to transport the dead body to India for funeral purposes, the Consulate General of India issues a No Objection Certificate (NOC) in this regard for transportation of dead body to India. Before issuance of this NOC, next of kin/relative(s) or a family member(s) of the deceased have to complete certain formalities with local government authorities and have to appoint a Funeral Director/Undertaker to complete other required formalities for transportation of the dead body. For this service, applicants have to apply in Person only.

Death of an Indian national should be registered with the Consulate General of India by the next of kin/relative(s) or a family member(s) of the deceased by submitting the death certificate and last held Indian passport of the deceased. Form for death registration, click here. Next of kin/relative(s)/family member(s) or Funeral Director/ Undertaker (if authorized by next of kin/relative(s) or a family member(s)) may complete the formalities.

Requirements:

i. Miscellaneous Application Form and Death Registration Form (if the deceased was Indian national) duly filled in and signed by the applicant/informant (Click here Miscellaneous Application Form Death Registration Form )

a. If the applicant/informant is Indian Passport Holder: Valid passport in original and copies of first two and last two pages of the passport and the page (s) containing passport officer's observation (s) (if any).

b. If the applicant/informant is Other Passport Holder: Valid passport in original and copies of the passport pages containing personal particulars of the passport holder.

ii. Proof of Residence of the applicant/ informant: Any of the following self-attested documents viz. copy of utility bill (landlines telephone bill/electricity bill/gas bill/water bill) or Driving Licence or Lease Deed (of residence) etc. where the applicant's/informant's UK address is clearly mentioned, should be provided.

iii. Death Certificate(of the deceased) issued by the relevant local authority in original and its photocopy.

iv. Coroner's Out of Scotland Order.

v. Doctor's Free from Infection Certificate.

vi. Embalming certificate from the Funeral Director/Undertaker.

vii. Certificate from the Funeral Director/Undertaker confirming that the packing of the body is in accordance with international regulations.

viii. Flight details and name, address, telephone number etc. of the consignee in India.

ix. Original Passport of the deceased (for cancellation in case of Indian Passport holder), Original OCI/PIO card (for cancellation if the deceased had obtained any of these cards).

x. If a person accompanies the body to India, photocopies of the passport page(s) containing personal particulars of the person who accompanies the body to its final destination in India with a written request from him/her undertaking full responsibility for transportation of the body.

If the person who accompanies the body to India or collects the body in India is not a relative of the deceased, the next of kin/relative or a family member of the deceased must convey his/her consent by fax to the Consulate General of India for transportation of the body to India through the authorized person.

If the body is transported without any escort, an Affidavit from next of kin/relative(s)or a family member (s) taking full responsibility for collecting the body at the airport in India along with photocopy of passport needs to be furnished.

xi. Letter from Funeral Director/Undertaker taking responsibility for: Completion of all the required documentation/ formalities, transportation of the body to final destination, contacting the next of kin/ relatives/ family members of the deceased and informing them about the exact date and time of arrival of the body in India.

In case the documents are required to be returned by post, a self-addressed special delivery envelope may also be sent.